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Microsoft 365 Malaysia: The Top Choice for Law Firms’ Email Service Provider

April 21, 2023 in Latest News, Shinjiru All, Shinjiru Tip Sharing by Nadhira ZA
Microsoft 365 Malaysia: Top Choice for Law firms' Email Service Provider

As the legal industry continues to evolve, law firms are finding themselves under increasing pressure to keep up with technological advancements. One area that has seen significant growth in recent years is email service providers, with more and more firms moving away from traditional email platforms and towards cloud-based solutions.

One such solution that has gained popularity among law firms is Microsoft 365 Malaysia for Business. With its advanced security features, intuitive interface, and integration with other Microsoft products, Microsoft 365 has become the go-to choice for law firms looking to improve their email service.

In this blog post, we’ll take a closer look at why Microsoft 365 is the top choice for law firms’ email service providers. We’ll explore its features, advantages, and real-life examples of how it has helped law firms streamline their communication and improve their overall efficiency. So whether you’re a solo practitioner or part of a larger firm, keep reading to find out why Microsoft 365 should be your email service provider of choice.

Best Email Service Providers (ESP) for a Law Firm

Finding the email service that will best meet the needs of a legal office might be difficult with the variety of options available today. The following features should be present in the email service used by the majority of legal firms:

  • Large storage capacity: Large storage capacity is an important feature to consider when choosing an ESP for a law firm. Law firms often deal with a large volume of emails and attachments, including large legal documents, which can quickly eat up storage space.

A good ESP should offer a large storage capacity to accommodate the needs of a law firm. This allows lawyers and staff to store all of their important emails and attachments without worrying about running out of storage space.

  • Advanced security features: Advanced security features are crucial when choosing an ESP for a law firm. With sensitive legal documents and client information being shared via email, it’s important to choose an ESP that has robust security measures in place to protect against data breaches.

It’s important to choose an ESP that offers data backup, which ensures that your email and attachment data is regularly backed up and can be restored in case of a data loss event.

  • Collaboration: A good ESP should make it easy for lawyers and staff to collaborate on documents and communicate with clients. Features like shared folders, real-time document editing, and instant messaging can help improve overall efficiency and productivity.

Shared folders are a great way to facilitate collaboration among team members. They allow multiple users to access and edit the same documents and files, which can help improve productivity and reduce errors.

Why is Microsoft 365 a Perfect Match for Your Law Firm?

Microsoft 365 Malaysia for Business offers a wide range of features that make it an ESP for law firms. Here are some of the key features that make Microsoft 365 a great choice for law firms:

Offers up to 100GB mailbox storage

Law firms deal with a large volume of emails and attachments on a daily basis, and it’s important to have a storage solution that can accommodate this. With huge mailbox storage per user, Microsoft 365 offers ample space for law firms to store all their emails and attachments.

They also need to maintain historical data for several years for legal and regulatory reasons. Microsoft 365’s large storage capacity allows law firms to easily store and access historical data, making it easy to retrieve past emails and attachments.

Protects your mail

Advanced security features are a critical component for any email service provider, especially for law firms that handle sensitive and confidential client information. 

Microsoft 365 Malaysia for Business offers end-to-end encryption, which means that emails and attachments are encrypted both in transit and at rest. This ensures that only authorised recipients can access the information and reduces the risk of data breaches.

Not only that, Microsoft 365 offers data loss prevention (DLP) capabilities, which help prevent sensitive information from being shared or sent outside the organisation by accident or by malicious actors.

Provides a variety of collaboration tools

Here are some of the collaboration tools offered by Microsoft 365 that make it an ideal email service provider for law firms:

  1. Microsoft Teams: Microsoft Teams is a chat-based collaboration platform that allows team members to communicate, collaborate on documents, and hold meetings, all in one place. Law firms can use Teams to create channels for specific matters or cases, share files, and hold virtual meetings.
  2. Co-authoring: Co-authoring is a feature of Microsoft 365 that allows multiple users to work on a document at the same time, making it easy for law firm teams to collaborate on documents and ensure that everyone has the most up-to-date information.
  3. OneDrive for Business: OneDrive for Business is Microsoft’s cloud-based storage solution, which allows users to store and share files securely. Law firm teams can use OneDrive for Business to share documents and collaborate on them in real time.


In conclusion, Microsoft 365 offers law firms an excellent email service that is designed to meet their unique needs. With its large storage capacity, advanced security features, and collaboration tools, Microsoft 365 provides law firms with a powerful platform for communication and productivity. The large storage capacity enables law firms to store and access large amounts of data easily, while the advanced security features help to ensure that sensitive client data remains safe and secure. The collaboration tools make it easy for law firms to work together efficiently and effectively, no matter where their team members are located.

By choosing Microsoft 365 Malaysia for Business as their email service provider, law firms can enjoy the benefits of a reliable, secure, and feature-rich platform that can help them to improve their productivity, enhance their clients’ experience, and stay competitive in today’s digital world. With its commitment to innovation and security, Microsoft continues to be a top choice for law firms seeking a robust email service provider that can meet their unique needs.

How to Embark

As a law firm, you need an email service provider that you can trust to keep your communications secure and accessible. That’s why we recommend Shinjiru’s Exchange Online Plan 2. In addition to providing top-notch mailbox protection, Shinjiru’s plan also includes a generous 100GB of user mailbox space and 1.5TB archive storage. With this much storage capacity, you can easily store all your important emails, files, and documents without worrying about running out of space. Plus, our advanced archiving capabilities make it easy to retrieve important emails and documents whenever you need them. 

Enjoy the peace of mind that comes with knowing your email is secure and accessible with us. Visit our page to learn more.

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