According to Office 365 IT Pros, there are 345 million users that have been actively using Exchange Online as of April 2022 with a whopping 9.2 billion emails transacted daily!
It is widely used because of its robust set of features and reliability, including data protection from cyber threats and tools for collaboration like calendars and task lists.
Exchange mailbox is a type of email account that is hosted on a Microsoft Exchange Server and it is commonly used by businesses and other organisations to manage their email communication and collaboration needs. They choose Exchange for the fact that it allows users to send and receive email, as well as manage their calendar, contacts, and tasks.
Business owners find it easy and safe to use Exchange because it is typically associated with a specific user account and can only be accessed by the owner of the mailbox or someone who has been granted access by the owner.
An Exchange mailbox is undeniably useful to communicate from one to another. However, there are cons you might want to consider before proceeding.
Using Exchange as your main communication tool is indeed convenient for everyone to connect, but you have to remember that it is also vulnerable to be exploited by attackers including phishing scams. Attackers can send fake emails that appear to be from legitimate sources in an attempt to trick users into revealing sensitive information or installing malware.
Furthermore, if users have weak passwords or reuse passwords across multiple accounts, their Exchange mailbox may be more susceptible to being hacked and attackers may be able to access sensitive data stored within it. This is very risky especially when you have a lot of important data kept in it.
On top of that, it has very limited storage and this can cause a problem for organisations with large volumes of email traffic.
Many business owners are now moving from Exchange to Microsoft 365 plan. You’re probably not the only one who is now considering your company’s email strategy and debating whether to stick with Exchange Server or switch to Microsoft 365. Yup, that’s why you’re here.
For those who are unfamiliar, Microsoft 365 is a cloud-based SaaS service provided by Microsoft that includes a full suite of productivity tools for desktop computers, such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Outlook, as well as server-based programmes like Exchange and SharePoint.
Many people believe that Microsoft 365 and Exchange Online are two separate products. This is not necessarily the case, though. Microsoft 365, which is a suite of tools rather than a single product, has a number of products that are included, with Exchange Online being only one of them.
In any event, Exchange Online doesn’t compete with Microsoft 365; rather, it enhances it. You can always upgrade to Microsoft 365 later, for instance, if you decide to use Exchange Online as your primary email provider right away.
Migrating is indeed a wise choice. Why?
Unlike Exchange Online, if you opt for Microsoft 365, you will get automatic upgrades that protect you from newly identified security threats, built-in data loss protection, and adherence to security standards like ISO27001.
In addition, Office 365 is a crucial tool for efficient disaster recovery. If something happens to your on-premise replications, you may simply access all the information you need by backing up your important assets online.
In contrast to Exchange Server, which gives you and other users complete control over the hardware and infrastructure, Microsoft 365 does not provide you direct access to both. The distinction may have an effect on how much control you have over system configuration, upgrades, and modifications. Again, small and medium-sized firms frequently see this trade-off between control and resource load as advantageous.
If the nature of your organisation needs constant collaboration, you might want to choose Microsoft 365. The software bundle includes a number of helpful programmes, including Microsoft Teams, Skype for Business, SharePoint, OneDrive for Business, and others. Your users may frequently collaborate online if your business is a service one, so Microsoft 365 is the best option in these circumstances.
If you need help to migrate your data into Microsoft 365, Shinjiru has the solution. You can easily move on-premises Exchange Server data to Microsoft 365 with Shinjiru’s Microsoft 365 Migration tool.
Visit our page for more details.
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